You just wrapped up a successful trade fair in Hong Kong. Congratulations! You found fantastic new products and placed large orders. Now, a critical challenge begins: efficiently getting those goods from your Hong Kong supplier to your warehouse in the Philippines. Simply asking your supplier to ship them isn’t enough. You need a dedicated, streamlined process. Therefore, we created this guide to walk you through the essential steps for smooth Hong Kong shipping to Manila.
Step 1: Get Your Unique HBK Customer ID
Before your supplier packs a single box, you must prepare. First, if you do not have an account with us, please register. Then, your account provides you with a unique Customer ID number. This number is required for all shipments from Hong Kong and ensures your cargo is correctly tracked and documented.
Step 2: Provide Key Information to Your Hong Kong Supplier
This is the most critical step for a fast and accurate shipment. You must give your supplier two essential pieces of information:
1. Your unique Customer ID Number.
2. The specific link to our online HK Supplier Form.
Here’s how the labeling process works: The supplier uses your Customer ID to access the online form at the provided link. After filling out the form, it generates a printable barcode shipping label. The supplier must print and securely attach one label to every box. This label contains all your details and the correct address for our Hong Kong warehouse.
Important Rule: Insist that your supplier uses our official online form and barcode labels only. Do not allow them to write on the boxes by hand, as manually labeled boxes can be lost or misrouted in our logistics system.
Step 3: What Happens Next?
Once your cargo is correctly labeled and delivered to our Hong Kong warehouse, your job is done! After that, we manage the entire logistics process, which includes:
Final door-to-door delivery.
Export processing in Hong Kong.
Sea or air freight to the Philippines.
Philippine customs clearance.
HBK’s Solution: Your Central Receiving Hub in Hong Kong Our service is specifically designed to solve this exact problem, turning logistical chaos into a simple, streamlined process.
How It Works: A Single Hong Kong Address: Before you even attend the trade fair, you can coordinate with HBK. We provide you with a designated delivery address at our secure partner facility in Hong Kong. This address becomes your central receiving point for all your expo orders.
The Forwarding Process: As you place orders with different suppliers at the fair, you give all of them the same HBK shipping address for local delivery. As their individual, original packages arrive at our facility over the following days or weeks, we receive and safely hold them for you.
From Many Suppliers to One Shipment: Once all your separate packages have arrived, our team prepares them for international transit as a single shipment under your name. While the boxes are not opened or repacked, they travel together under one set of master documents (one master Bill of Lading or Air Waybill).
The Benefits: This process provides massive advantages: you save a significant amount of money compared to individual international courier shipments, you only have one international shipment to track, and you have a single point of view (HBK) managing the entire complex part of the process.
Shipping Your Trade Fair Haul Once all your orders are received at our hub, we manage the international transport:
Cost-Effective LCL Sea Freight: For most trade fair orders, LCL (Less than Container Load) sea freight is the most common and economical choice. Your separate, original packages are loaded into our consolidated container, and you only pay for the total space they occupy.
Fast Air Freight: If your orders are time-sensitive or high-value (like the latest electronics), forwarding all your packages as a single air freight shipment is also a great option, leveraging Hong Kong’s world-class airport.
Expert Customs Clearance: Our in-house brokers handle the complexities of clearing a single shipment that contains goods from multiple suppliers, ensuring all documentation is harmonized and in order for the Philippine Bureau of Customs.
A Simple Checklist for Your Next HK Trade Fair
1. Before You Go: Contact HBK to get your designated Hong Kong receiving address and shipping instructions.
2. At the Fair: As you place orders, provide your new suppliers with your HBK address as the “ship to” location for their domestic delivery.
3. After the Fair: Keep in touch with our team as we notify you of packages arriving at our facility.
4. Relax: Once all your packages are in, give us the green light. We’ll arrange the international freight and handle customs, letting you focus on planning your product launch.
From Multiple Packages to One Simple Shipment.
Sourcing products at a trade fair is a great way to discover new inventory, but the real challenge begins when it’s time to ship. Instead of dealing with the expense and complexity of multiple courier services, you can simplify your entire process with a single, consolidated shipment. HBK Global Trading provides the ideal solution, allowing you to focus on growing your business while we handle the complicated logistics of international freight, customs clearance, and final delivery.
